Prepare the bar request
- Choose stocked and staffed service or dry hire as the starting point.
- Record who pays for drinks and which parts of the occasion the arrangement covers.
- Provide the date, venue details, guest estimate and proposed service times through the appropriate route when it opens.
- List the drink direction and items supplied by the venue or another supplier.
- Identify practical access, facilities, setup and collection questions.
Review the written specification
Check the exact bar, drink selection or supply basis, package limits, staff team and duties, hours, equipment and logistics. Ask for the complete payable total, applicable charges and terms to be clear. A starting figure or photograph does not identify the full arrangement for your event.
Quotation and booking
Availability and suitability are assessed for the actual date and venue. An enquiry or a local planning brief does not reserve a date, agree a price or make a booking. The quotation, agreement and payment instructions supplied for your event identify the arrangements and conditions to accept.
Changes and coordination
Keep changes in the existing booking conversation so revised numbers, menu choices, service hours or access can be reviewed against the current specification. Ask about deadlines and their effect on the scope or total rather than assuming a universal change policy.
Confirm venue conditions and the relevant permissions and responsibilities with the organiser, venue and bar team. Give the final running order to the people handling access, service and collection.
The local bar brief is useful preparation. Use the separate enquiry form to send event details for staff review and a quotation; a local brief or enquiry does not confirm a booking.